POLICIES &
PROCEDURES



ADVANCEMENT POLICY & GRADES

1. HOMEWORK

At KiS we believe that homework should be an extension of the skills developed at school that promote independent learning. Thus, homework should not be completed by parents nor should parents have a hand in helping their child. If a child is unable to complete or understand their homework then parents should contact the relevant Head of Section.

The following table represents the recommended time an average learner should spend on their homework:

Grade 1 – Grade 2

½ an hour to ¾ of an hour

Grade 3 – Grade 5

½ an hour to 1 hour

Grade 6 – Grade 8

1 to 2 hours

Grade 9 – Grade 12

1 ½ hours to 2 ½ hours

The above table should be broken into set time allocations for each subject. For instance: if a learner has music for 1-2 periods a week, they should receive 1 music homework assessment per week; if they have 6-7 periods of English per week, they should receive 3 English homework assignments per week and so on.

The above time should also include at least 15-30 minutes of recommended daily reading.

2. REFERRAL TO ELS & ALS (ENGLISH & ARABIC LANGUAGE SUPPORT)

A new learner entering KiS is assessed in the English and Arabic languages to determine his/her competency. If a learner is not up to class level in either English or Arabic, he/she might not attend French classes, but join an ELS or ALS class during these hours to consolidate the lacking language skills. A learner may also be asked to join some sessions in the afternoon. In both cases, additional proportional fees will be charged.

3. ACADEMIC PROBATION

A learner can be placed on academic probation for poor academic performance at any time during the school year. Any of the following criteria may place a learner on academic probation:

unsatisfactory effort
missing work on a consistent basis in any class
being on the verge of a failing average in any subject
consistent absences

learners placed on academic probation may be required to attend mandatory study halls and tutorials as requested by their teachers. Each learner’s progress is evaluated weekly and a learner can be released from academic probation if the faculty feels the learner has made sufficient improvement upon review of performance. The Head of Section will notify the parents when a learner has been placed on academic probation. A repetitive placement on academic probation may result in asking the Learner not to register in the school for the coming academic year.

4. HONORS & DISTINCTION REQUIREMENTS

A learner is promoted with honors if he/she achieves an average between 84.5% and 89.5% and with distinction if he/she achieves an average of 89.5% and above.

5. GRADE ADVANCEMENT POLICY

Promotion to the next grade level will be automatic in Grades K-2.

For learners in Grades 3-5, retention will only be considered once all remedial efforts fail. Should a child in Grades 3-5 fail two or more core subjects (Arabic, Math, English and Islamic studies), despite all efforts, he/she will be retained at grade level.

For Learners from Grades 6 to 12 their grade level promotion depends on the following criteria:

• Learner will retain at grade level if:
Attained a yearly cumulative average of less than 60%

Or Attained a yearly cumulative average of 60% or more, yet achieved in two core subjects and one secondary subject a cumulative average less than 60%

• Learner will have the right to be placed on a conditional promotion if:
Attained a cumulative yearly average of 60% or more yet failed up to two core subjects

Or Attained a cumulative yearly average of 60% or more yet failed one or more secondary subject

In case of conditional promotion the learner needs to pass all his qualifying before the beginning of the next year, in order to be promoted to the coming grade level. Should the learner pass some and fail others, the school retains the right to ask the child to repeat class or take support classes in the subjects he/she failed as the school sees fit.

Furthermore, failure to comply with the school policy for promotion for any reason including extended absence will imply that the student will be retained at grade level. In case of conditional promotion the learner needs to pass all his qualifying before the beginning of the next year, in order to be promoted to the coming grade level. Should the learner pass some and fail others, the school retains the right to ask the child to repeat class or take support classes in the subjects he/she failed as the school sees fit.

Furthermore, failure to comply with the school policy for promotion for any reason including extended absence will imply that the learner will be retained at grade level.

Grades 6-8 core subjects are English, Arabic, Islamic studies, Math and Sciences.

In Grades 9-12 core subjects are English, Arabic, Islamic studies, Math, Biology, Chemistry and Physics.

6. LETTER GRADE RUBRIC FOR KINDERGARTEN TO GRADE 12

Percentage

Rubric

Symbol

0 – 59

Has not reached standard required

F

60 – 64.9

Weak

D

65 – 69.9

Below Average

D+

70 – 74.9

Average

C

75 – 79.9

Above Average

C+

80 – 84.9

Good

B

85 – 89.9

Very Good

B+

90 – 94.9

Excellent

A

95 – 100

Outstanding

A+

7. GRADE POLICY LETTER METHOD

The letter method offers flexibility in determining a learner’s grade. A letter grade in a five-point scale is commonly used: A, B, C, D, and F. To make these letters understandable, two practices have arisen. Firstly, the letters are interpreted in terms of percentages, where, for instance, A = 90 to 100, B = 80 to 89, C = 70 to 79, d = 60 to 69, and F = any mark below 60. Secondly, definite standards are established for each of the five letter grades. For example, standards for an A might be:

• Always hands in work on time
• Completes all work assigned in a creditable manner
• Completes more than the assigned work
• Shows some creativity in mastering the work assigned
• Has an excellent attendance record
• Successively, lower standards will be established for the remaining letter-grade categories.

ATTENDANCE POLICY

1. ATTENDANC & ABSENCE POLICY

• Learners should be at school not later than 7:20am. Classes are dismissed at 2:00pm. Clubs and activities are held twice a week (Monday & Thursday) between 2:15pm and 3:00pm.

• All learners are expected to report to school regularly and to be on-time for all classes. This is important so that they can develop habits of punctuality, self-discipline, and responsibility. Late arrivals disrupt the class. Daily attendance is one of the criteria for the learner’s evaluation and absences and lateness are entered in the Progress Report Cards every term.

• If a Grade 1 to Grade 12 learner arrives at school after 7:45am without a valid excuse the learner will not be permitted to entry their period one. They will remain in the reception area. It is the responsibility of the learner to catch up on all missed work..

2. VALIDATED ABSENCES

The following reasons are recognized as being valid for absences of learners from school:

• Personal illness
• Illness in the family
• Death of a relative
• A religious holiday
• A doctor or dentist appointment
• Emergency circumstances, which, in the judgment of the administration, constitute sufficient cause for being absent from school

All other absences are considered unexcused. Excessive absenteeism is an offence and is strictly dealt with (see the Behavior and Academic Policy).

However, parents are requested not to send their sick children to school. If the child has a fever, he/she should remain at home. In addition, if the child has a contagious illness such as pinkeye, he/she will not be allowed to return to school until the parents provide a letter from the pediatrician stating the child is no longer contagious.

3. EARLY DISMISSAL

Learners are only permitted to leave the school at the regular dismissal time. Parents should send a note to the Head of Section with their child and/or call the Head of Section preferably one day in advance and no later than 12 noon of the same day if they need to pick up their child earlier. The school administration reserves the right to determine the validity of the reasons.

4. TARDINESS TO CLASS

All learners arriving late to school must report to the Head of Section to obtain a ‘Tardy Slip’ before entering class. Teachers do not allow learners to class without a ‘Tardy Slip’. ‘Tardy Slips’ are also issued to learners who are late to class from breaks, PE, special and combined classes. Chronic tardiness is grounds for disciplinary action (see Behavior and Academic Policy).

DAILY SCHEDULE

KG1- KG3

G1- G3

G4- G12

7:30-8:30am

7:30-8:30am

7:30-8:30am

8:30-9:30am

8:30-9:30am

8:20-9:10am

9:30-10:30am

9:30-9:50am Break

9:10-10:00am

10:30-11:00am Break

9:50-10:45am

10:00-10:20am Break

11:00-11:55am

10:45-11:40am

10:20-11:10am

11:40am-12:00pm Break

11:10am-12:00pm

12:00-12:55pm

12:00-12:20pm Break

12:55-1:50pm

12:20-1:10pm

1:10-2:00pm

DRESS CODE & TEXTBOOKS

Learners’ Dress Code

Learners are required to wear the school uniform unless designated otherwise (see Behavior and Academic Policy). At the beginning of the academic year, parents should label all items with the learner’s name to prevent any loss of clothing.

The school uniform is comprised of the school trousers, a light blue-buttoned shirt, a navy blue pill troll, and a navy blue jacket. For physical education, it includes a jogging suit, shorts and polo shirt.

We believe in the learner’s right of self-expression. However, offensive items, excessive jewelry, and other forms of expression that hinder the process of learning are prohibited. The school administration reserves the right to determine the appropriateness of appearance and/or expression.

Textbooks: Learners

Learners’ textbooks and practice books are supplied by the school at the beginning of the year. The cost of these items is excluded from the tuition fees and will be charged separately. The school also charges learners’ parents for copybooks, writing books, and agendas.
Teachers should ask their learners to laminate or cover all textbooks, practice books, copybooks and agendas.



SAFETY & HEALTH POLICIES FOR LEARNERS

Learners’ Rights & Responsibilities

Rights


Learners’ involvement in the educational process is a basic right. Active involvement includes planning and evaluation in an atmosphere of basic mutual respect.

I have the right to be an individual at school, free from prejudice and discrimination.
I have a right to be respected and not physically or emotionally abused.
I have the right to express my ideas when appropriate and be part of the development process at school.
I have a right to a safe school.
I have a right to tell my side of the story at the appropriate time.
I have a right to know the school rules.

Responsibilities


Learners have a responsibility to conduct themselves in a manner that does not violate the rights of other people. They share with teachers, administrators and support staff the responsibility of developing a climate within the school that is conducive to productive learning and living.

I have a responsibility to be thoughtful, respectful and courteous to others.
I have a responsibility to take care of property.
I have a responsibility to practice good personal hygiene.
I have a responsibility to come to school daily on time.
I have a responsibility to enter classrooms in an orderly way and to settle down to work immediately.
I have a responsibility to bring all necessary books, materials and equipment to class.
I have a responsibility to complete and hand in work by the due time.
I have a responsibility to listen with courtesy to the views of others.
I have a responsibility to allow others to work without being disturbed.
I have a responsibility to know and follow the school rules.
I have a responsibility to accept just and appropriate consequences if responsibilities are not fulfilled.
I have a responsibility to refrain from cheating



Child Protection Policies

KiS administration and teaching staff:

• Establish a safe environment in which children can learn and develop

• Establish and maintain an environment where children feel secure, are encouraged to talk, and are listened to

• Ensure children know that there are adults in the school whom they can approach if they are worried

• Embed opportunities for personal and social education in the school curriculum for children to develop the skills they need to recognize and stay safe from all forms of abuse

• Ensure all staff and volunteers understand their responsibilities in being alert to the signs of abuse and responsibility for referring all concerns to the school Counselor

• Ensure that parents have an understanding of the responsibilities placed on the school staff for child protection by setting out its obligations on the school web page

• Keep written records of concerns about children, even where there is no need to refer the matter immediately

• Ensure all records are kept securely; separate from the main learner file, in locked locations

• Maintain a positive, supportive and secure environment which gives Learners a sense of being valued

• Ensure that learners know that some behavior is unacceptable but they are valued and not to be blamed for any abuse which has occurred



Bus Rules


• Learners should not open or hang out of the windows.
• Learners cannot initiate or participate in political conversations.
• Spitting, excessive noise, and littering are not allowed on bus.
• Learners cannot leave their seats or stand without permission.
• Learners should obey the driver and/or the bus supervisor.
• Seat belts should be used at all times.
• Learners should speak quietly not to distract the driver.
• Only water, sandwiches, and fruits are allowed.
• Use of offensive language and/or physical abuse is not tolerated.
• Learners may only leave the bus at their designated stop, unless permission is obtained from administration.
• Learners should always be on time. The bus should not be kept waiting either after school or at the designated stop in the mornings.



Use of Office Telephone


Front-desk or Heads of Sections office telephones are available to learners only in case of an emergency.

© 2016 KIS - Khaled International Schools.